SUPPLEMENTAL AGREEMENT BETWEEN

AFGE LOCAL 2040 UNIT A AND DFAS-DE

Use of Facilities by the Union

(A support agreement will be completed documenting

the provisions in this Article.)

Section 1 Meeting Room.

We agree that whenever practicable and available, a

room will be provided for meetings of the Union.

Section 2 Union Office

We agree that limited office space shall be made

available to the Union. Where practical, such

office space will be used for Union Official(s)

and employee(s) to meet rather than the open work

areas. A class A telephone will be provided for

Union's official use in this office space.

Section 3 Announcements

The Union may submit news articles or announcements

for Center publications. Normally, such notices will

be forwarded to Human Resources at least one

week in advance of the publication date.

Section 4 Publication

The employer agrees to provide all DFAS personnel

publications and agency supplements to the

Union, and additional copies upon request.

Section 5 Bulletin Boards

Bulletin board space on Center official bulletin boards

will be provided to the Union. Concerns regarding the

amount of space, or content of items posted, will be

addressed by the Labor Management Committee.

Section 6 Telephone Directory

The Center telephone directory will contain the name,

location, and telephone number of the Union.

Section 7 Parking

We agree the Union will be provided reserved parking spaces.

Alternative Work Schedules

DFAS-DE Regulation 1100.7-R will dictate the standard

hours of work except for the modifications

resulting from any alternative work schedule agreement

between the parties.

Health and Safety

Section 1. General. We fully agree with and support the need

ensuring a safe and healthy work environment for all

employees. A Center Health and Safety Committee

will be established to provide the services, visibility,

and proactively envisioned and enumerated within

the Master Agreement.

Section 2. The Health and Safety Committee will be

comprised of four (4) individuals, two (2) representing

Management and two (2) representing the Union.

Section 3. The Health and Safety Committee will report,

as appropriate, the results of their efforts to, and/or

request assistance from the Center Health and

Safety Council and the Labor Management

Committee (LMC).

Quality Initiatives

We agree all employees will be given the opportunity

to recommend quality initiatives and participate in

process improvement teams or other problem-

solving vehicles that work on improving business

processes, procedures, or practices. The Union

will be given the opportunity to be represented/

comment on any quality initiative which may change

personnel polices and practices, or other matters

affecting general working conditions of employees.

Personnel Records

Section 3. Supervisors Record of Employee

A. DEFAS-DE Form 971 will be the employee record

maintained by supervisors.

B. Where it is not contrary to law or Office of Personnel

Management regulation, an employee (upon verbal request)

or his/her representative (designated in writing) may

inspect the employee's DFAS-DE Form 971,

Supervisor's Record of Employee.

C. Employees will be given an opportunity to discuss

and initial all comments entered on the supplemental

portion of the DFAS-DE Form 971. The employee's

initials indicate only that the employee is aware of

such entries. The employee's initials do not indicate

concurrence/non-concurrence with such entries.

D. If an action concerning an employee is reversed

through the grievance procedures, either informally

or formally, any pertinent notation relative to the

action on the DFAS-DE Form 971 will be deleted and

the employee advised of the deletion.

E. Non-permanent entries made on the DFAS-DE

Form 971 (currently in Section 15) will be retained for

no more than 2 years.

Smoking Policy

Section 1. General. With the public health in mind, we

agree that a smoke free environment is in the best

interest of the health and safety of the employees.

In August 1992, the Environmental Protection Agency

(EPA) published a report entitled, "Health Effects of

Passive Smoking: Assessment of Lung Cancer in

Adults and Respiratory Disorders in Children." This

report addressed recent research into the hazards of

environmental tobacco smoke (ETS) and supports

the concept that the exposure to ETS has potentially

serious negative impacts on the health of exposed

individuals. The hazards of smoking tobacco

products have long been documented and substantiated,

and such information had been made available in our

society. Additionally, this article incorporates DFAS

Smoking Policy, dated July 13, 1993, and local

surveys and research.

Section 2. Designated Areas.

Smoking tobacco products will only be permitted in

designated areas. The use of tobacco products

inside DFAS-controlled office space, structures,

government vehicles, and other enclosed spaces

will not be allowed under any circumstances.

This includes private offices, hallways, restrooms,

staircases, and other spaces not normally used as

work space.

Section 3. Personnel Practices.

The use of tobacco products will not be determined

or be a consideration in promotion and hiring

practices. Potential DFAS employees will be advised

of the smoking policy.

Section 4. Cessation Classes.

Employees will be allowed reasonable official duty time

to attend a tobacco use cessation or similar type

program conducted on site.

Section 5. Smoke Breaks.

Supervisors will allow tobacco users to take reasonable

breaks with the understanding that they must meet

the existing performance standards.

Section 6. Monitorship.

Employees are not responsible for, nor should they

attempt to police violations of the smoking policy.

Reopening of the Supplemental Agreement

We agree that reopening of any part of this

supplement will be based on the consensus

of the Labor Management Committee.